Accounts Payable Analyst lll - Electric Power Research Institute - Palo Alto, CA

Accounts Payable Analyst lll - Electric Power Research Institute - Palo Alto, CA

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Accounts Payable Analyst lll
Electric Power Research Institute - Palo Alto, CA 94304

. Position: Accounts Payable Analyst III Location: Palo Alto, CA Position Summary: Performs analyses, data entry/maintenance and reporting duties associated with the accounts payable function and the travel administration function, in compliance with internal control requirements. Ensures accounts payable and travel accounting transactions are accurate, properly processed and properly maintained in the Enterprise Resource Planning (ERP) system and other systems as required. Uses judgment and analytical skills in problem-solving. Duties & Responsibilities: Analyzes documentation associated with invoice payments, including contractual, purchasing, and vendor terms; ensures proper approvals prior to payment Enters invoices, including verification and validation of account coding. Entries include multiple types of payment requests and must comply with EPRI accounts payable key controls, procedures and policies. Tests ERP change requests when required Interacts with external vendors on a regular basis, including but not limited to analyses concerning the status of invoices and/or payments, with special attention directed to high volume and/or high dollar invoices. Researches vendor statements, responds to inquiries, and makes corrections as required Interfaces with management, technical and administrative staff to resolve contract and purchase order payment issues in a timely and accurate manner. Responds to inquiries and makes corrections as required Reviews various reports on a weekly basis or as needed to identify outstanding invoice issues Researches and resolves issues to expedite invoices on hold, goods receipts, and parked invoice Processes foreign payments to ensure payments contain proper banking information; prepares transmittal information for Treasury department to wire payments; logs and records payments Sets up and maintains vendor information in the accounting system – encourages use of electronic payments Performs weekly payment process for vendors and employees, following required procedures for preparation, processing, reconciling, and transmitting files to the bank. Processes other payments as required Complete quarterly accounts payable and travel account reconciliations accurately and timely. Coaches junior staff and assists in work prioritization Travel & Expense : Maintains, administers and enforces the Company’s Travel & Expense (T&E) and Corporate Credit Card program policies and procedures Assists and train employees in understanding policy/procedures, as well as resolving questions or issues with expense reporting, current travel and expense policy/procedures, business travel, or corporate credit cards Administers the procurement, distribution and cancellation of corporate credit cards, per management approvals Collects, allocates and deposits reimbursements associated with personal expenses, third party travel payments, and employee errors Acts as liaison between the Company and travel vendors, travel & expense management vendors, and corporate credit card financial institutions. Recommends, tests, and implements changes to travel and expense SAAS system. Notifies associated travel vendors of termed employees for closure of EPRI affiliation Leads projects involving payables and expense/travel management processes Review insights, trends, and behaviors from expense management oversight tool to identify non-compliant credit card and other expense purchases; recommend improvements to expense system to improve spend reporting for sourcing group Education, Knowledge, Skills & Abilities: Strong skills in working with computer databases, Microsoft Excel, Word, and Outlook (required) High School diploma or GED (required) Knowledge of fundamental accounting principles and intermediate knowledge of payables sub ledger-to-general ledger interface Concur or other T&E program experience preferred Strong verbal and written communication skills Able to work independently with minimal guidance Moderate presentation skills Some secondary education in Accounting or equivalent successful work experience (preferred) Previous experience with an Enterprice Resource Planning System: SAP AP experience preferred More than five years of work experience in business or financial function Previous experience with Online Travel and Expense Management systems and travel card programs K ey Competencies / Attributes: Confidentiality Judgment Attention to detail Prioritizing work Customer focus Strong verbal and written communication skills Independent problem-solving skills Ideal Candidate: Customer focused Likes to learn Independent High performer Strong problem solving skills Ability to lead processes with limited supervision Analytical mindset Ability to quickly shift priorities EPRI participates in E-Verify, an online system operated jointly by the Department of Homeland Security and the Social Security Administration (SSA). EPRI uses the system to check the work status of new hires by comparing information from the employee's I-9 form against SSA and Department of Homeland Security databases. Note: To ensure compliance with U.S. export controls, please indicate your U.S. citizenship or (for foreign citizens) your U.S. visa/immigration status in your resume or cover letter. EPRI is an equal opportunity employer. EEO/AA/M/F/VETS/Disabled Together . . . Shaping the Future of Electricity. www.epri.com Other jobs you may like

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