Administrative Assistant/Executive Customer Support - TekWissen Group - Contracting Company - Carlsbad, CA
Key Duties and Responsibilities: Prepare, review, and prioritize responses to communications Draft communications from Executive to internal/external recipients including letters, email communications and memoranda Act as “gatekeeper” of the Executives’ calendars including prioritizing calls and meetings
Plan and manage complex travel arrangements.
Plan and organize meetings, both internal and external including securing meeting locations, dealing directly with vendors for food or supplies, negotiation of contracts or agreements regarding meetings, preparing agendas for meetings Manage suppliers and invoices Interacts routinely with senior executives Attends internal/external meetings and takes minutes, prepares reports Responsible for creating and collecting relevant functional organization charts Work with Executives and other staff on functional projects, events and special reports Initiate and manage projects or special assignments by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress and problem-solving Provide other support as needed including answering phones, proofing, copying, expense reports/reconciliation, updating lists/databases, etc.
Qualifications: Experience supporting an Executive in a corporate environment Minimum 5 years’ experience supporting an
Executive in a corporate environment Associates Degree/B.A. preferred Strong analytical and problem-solving skills, proactive approach to the job Excellent written and oral communication skills
Ability to work with minimal direct supervision Strong attention to detail Ability to work under deadlines and manage multiple tasks Strong executive presence and excellent professional judgment Proficient in Microsoft Excel, PowerPoint, Word and Outlook