Receptionist - Full Time - Tolowa Dee-ni' Nation - Smith River, CA
Tolowa Dee-ni' Nation
Position Description
Title: Receptionist Department:( 11) Administration
Class: Clerical FLSA: Non-Exempt
Status: Full Time/Part Time Pay Grade: 3.2 to 4 ($11.22 - $17.59)
Supervisor: Operations Manager Subordinates: None
Effective Date: April 2015 Grant Funded: No
Position Summary:
Performs a range of basic office support activities for the Tribal Administrative Office, such as
answering phones and directing calls, greeting and directing visitors, answering questions and
performing routine clerical, data entry and/or word processing work as assigned. Employee may
be assigned to any department on a rotating basis as need arises.
All Tolowa Dee-ni' Nation employees are at will employees.
Essential Duties and Responsibilities:
Answers telephones, routes calls, takes messages and provides general information;
greets and directs visitors; answers routine inquires; maintains log of inquires as required.
Primarily responsible to open, route, and log incoming and outgoing mail and Fax's,
distributes correspondence and other material to department staff.
Performs a variety of routine typing assignments as appropriate to the position; operates a
personal computer to draft basic correspondence, enter data, and print letters, labels,
reports, and/or other materials; types and mails form letters.
Copies and/or duplicates materials as requested; may oversee day-to-day operation of the
copy machine; prepares and transmits facsimiles for the Tribal Office.
Establishes, maintains, processes, and/or updates files, records, and/or other documents,
as directed.
Sends out monthly reminders about recycling pick up.
As needed call committee members of upcoming meetings.
May schedule or assist in scheduling Howonquet Hall Community Center and Rowdy
Creek Park.
Responsible for maintaining the kitchen in a clean and orderly fashion. This includes all
appliances.
Sending out the employee Birthday announcements by email.
Keeping the live plants watered in the office and on the front deck.
Maintaining the public garbage bags, including inventory.
Mail pick-up and drop-off at the Casino as a backup to the office assistant.
Writing receipts and maintaining receipt books as well as monitoring cash required by the
Fiscal department.
Draft PRF's and PCs as required.
Manages the merchandise for sale. Report to Office Assistant when we need to increase
inventory. Inventories merchandise quarterly.
May 2017 Council approved a dual rate of pay to grade 3 and 4